How Windows 11 Can Improve Your Productivity (And Where to Get It)

Windows 11 isn’t just a visual upgrade; it’s packed with features that streamline your day-to-day tasks. From multitasking to AI assistance, here’s how it can transform your work.

1. Snap Layouts: Master Multitasking

Juggling multiple apps can be a hassle, but Snap Layouts makes it effortless. Hover over the maximize button of any window, and you’ll see a menu of layout options—perfect for arranging two, three, or even four apps on your screen. Whether you’re writing a report in Word, browsing data in Edge, or chatting in Teams, Snap Layouts keeps everything organized.

For example, I’ve used Snap Layouts to keep my email, calendar, and project notes side by side, saving me from constant window-switching. It’s a small change that saves big time.

Quick Tip: Press Windows key + Z to pull up Snap Layouts instantly.

2. Virtual Desktops: Separate Work and Play

If your PC handles work, hobbies, and personal tasks, Virtual Desktops will keep things tidy. Create separate desktops for different purposes—like one for work apps (Excel, Outlook) and another for personal stuff (Spotify, Netflix). Each desktop can have unique apps and wallpapers, so you stay focused without clutter.

Switching is simple: hit Windows key + Tab or click the Task View icon. A friend who freelances uses one desktop for client projects and another for invoicing, and it’s like having two PCs in one.

Why It Helps: It’s perfect for avoiding distractions and keeping your workflow organized.

3. Windows Copilot: Your AI Sidekick

Windows Copilot, an AI-powered assistant, is a productivity gem. It can summarize documents, rewrite emails, or tweak system settings with a quick command. Need to find a file buried in your folders? Just ask Copilot. It’s like having a personal assistant built into your PC, and it’s shielded by commercial data protection for peace of mind.

For instance, I’ve asked Copilot to “summarize my meeting notes” and had a concise version in seconds. It’s still rolling out to all users, but it’s already a time-saver.

Bonus: Copilot+ PCs, designed for AI tasks, make features like real-time transcription even smoother.

4. Voice Typing: Work Hands-Free

Typing can slow you down when ideas are flowing. Voice Typing in Windows 11 lets you dictate emails, notes, or reports with impressive accuracy. Press Windows key + H, click the mic, and speak. The system even adds punctuation if you enable it, making dictation feel natural.

I tested Voice Typing for a quick email draft, and it was faster than typing, with minimal errors. It’s great for brainstorming or transcribing meetings on the go.

Pro Tip: Voice Typing works in apps like Word, Notion, or even web browsers.

5. Focus Sessions: Block Out Distractions

Notifications can derail your focus, but Focus Sessions in the Clock app keeps you on track. Set a work period—say, 30 minutes—and Windows 11 silences notifications, taskbar alerts, and badges. It’s like a digital “Do Not Disturb” sign for your PC.

I use Focus Sessions for writing, and it’s helped me stay in the zone without checking my phone every five minutes. You can even pair it with a playlist for extra motivation.

How to Use: Open the Clock app, select Focus Sessions, and pick your session length.

6. File Explorer Tabs: Simplify File Management

The new File Explorer in Windows 11 supports tabs, letting you open multiple folders in one window—like browser tabs for your files. Right-click a folder and choose “Open in New Tab” to compare documents or move files without cluttering your screen.

As someone who’s always digging through project folders, I love this feature. It’s cleaner and faster than opening multiple Explorer windows.

Hack: Pin key folders to the File Explorer homepage for quick access.

7. Live Captions: Stay in the Loop

System-wide live captions transcribe audio from videos, meetings, or podcasts in real time. It’s a game-changer for accessibility and multitasking. For example, you can read captions from a Zoom call while taking notes in another app, without missing a word.

A colleague uses live captions in noisy coffee shops to follow webinars, and it’s been a lifesaver. Enable it in Settings > Accessibility > Captions.

Why It’s Great: It makes Windows 11 inclusive and practical for any environment.

8. Microsoft Teams Integration: Connect Instantly

With 300 million monthly users, Microsoft Teams is a workplace staple, and Windows 11 integrates it right into the taskbar. Click the Teams icon (or press Windows key + C) to launch a lightweight version for chats, calls, or quick meetings.

I’ve used this to jump into a last-minute video call without digging through apps. It’s a small but effective way to stay connected.

Tip: Click “Open Microsoft Teams” for the full app when you need advanced features.